Devizes Canoe Club is a Charitable Incorporated Organisation (CIO). This means that we have all the advantages of registration with the Charities Commission, but also gain the benefits available to limited companies, including limiting the liability of trustees and members. As a CIO we are regulated by the Charity Commission and file a single annual report and a set of accounts.
Being a charitable organisation confers many advantages including exemption from business rates and access to grant restricted to charities. It also has some responsibilities. We are governed by our CIO constitution and nominate trustees to conduct the club’s business, including financial and asset management. Trustees are directly responsible to the Charity Commission on behalf of our members.
The Club is governed by the CIO Constitution. This important document sets out the CIO’s powers and scope, including things like trustees’ and members’ liabilities and duties. We suggest you read it. It is our primary governance document and in the event of conflict with any other policy, the constitution will prevail.
See CIO constitution
The club’s governance structure is relatively simple:
Trustees’ Committee. Consists of the Club’s trustees who meet infrequently to approve significant financial or legal commitments on the club’s behalf, including things like investment in the built estate, and to approve major changes in policy. They are ultimately accountable to the Charity Commission for the club’s effective governance.
There are currently 8 trustees:
Anyone may apply to be a Trustee. Trustees are appointed by the annual general meeting of members.
The Trustees delegate operational management responsibilities to a club management committee who meet monthly or as often as required. All members of the management committee have a specific role within the club:
Other members/officers may be co-opted and invited to attend any meeting. They include roles vital to the club’s successful operations including:
Committee membership is open to all Club members, though we will only appoint committee members to fill specific roles required to ensure the efficient management of the club and ensure the committee does not get so large it becomes inefficient.
Members wishing to put their names forward to serve on the management committee should submit their name to the Club Chair or Club Secretary at any time.
The club committee maintains a record of all decisions made. These documents (known as ‘minutes’) are available to all club members and from January 2021 are published on the club website. Minutes from meetings prior to 2021 may be requested from the Club Secretary.
The Coaching Group includes all our BC qualified coaches and any volunteer who supports programme delivery on the water, including paddle group leaders, paddlesport leaders and potential coaches who are training towards qualification.
Bev Hunter leads the Club Coaching Group.